Rubber Stamp Helps Create Log From Notebooks

More than 25 years ago, I gave up on pre-printed logbooks and started using ordinary (and much less expensive) spiral-bound notebooks. To keep all the pertinent information in one place, I use a rubber stamp that I had specially made at a local stationery store.

Here's the rubber stamp I had made at a local stationery store, sitting on an American 3" x 5" card for size comparison.

Here’s the rubber stamp I had made at a local stationery store, sitting on an American 3″ x 5″ card for size comparison.

So, before each QSO, I stamp this in my notebook. Then I can collect the information I need for QSLing in one place. This is what the stamp impression looks like:
Logbook stamp impression. The stamp is over 25 years old, so it's gotten a bit fuzzy over the years, but still serves its purpose well.

Logbook stamp impression. The stamp is over 25 years old, so it’s gotten a bit fuzzy over the years, but still serves its purpose well.

Note that the info about the QSO isn’t complete—it’s missing the date. So I write the UTC date in the left margin. Here’s an example from a QSO I had last night:
QSO details using the rubber stamp

QSO details using the rubber stamp

You can see the UTC date in the left margin. I can then record anything I want about the QSO underneath, such as the operator’s name, location, station information, and anything else. I can use as much or as little space as I want. Sometimes, when I’m copying CW, I just copy right into the notebook, and then everything about the QSO is in one place. Then I just stamp again for the next QSO. Nifty, huh?

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15 Responses to Rubber Stamp Helps Create Log From Notebooks

  1. dcasler says:

    True, but using the stamp in real time leaves space for notes and even copying CW, which can go on for a couple pages. Conversely, contest contacts can be crammed many to a page.

  2. JRM says:

    Folks, you don’t need a stamp. this can easily be designed in MS Word and printed on plain paper, punched with a 3-hole punch and put into a binder. And with MS Word you can make any design, any size, you want etc. And change it anytime.
    That is what I’m going to do!
    But thanks Dave for the Idea!
    Hope this helps!

  3. dcasler says:

    Look on the Internet for “rubber stamp” or such. You’ll find several vendors.

  4. Eric Nelson says:

    I need a rubber stamp with callsign 1″ and location about 1/4″ above. Also need stamp for recording time, signal report and frequency about 3″ wide. Can you help me out?

  5. dcasler says:

    My stamp is about 3-1/2 inches wide. You can scale from there.

  6. Bill Melke says:

    This is a great idea, do you have any dimensions on the over all size and box sizes?

  7. Joseph Meaux says:

    Great idea! Cheaper in the long run than printing all those LOGS. I’m one who prefers to hand-write the info before entering it in a computer database.

    73 Moe K2JDM

  8. Gary Weingarten says:


    I just discovered you recently. I am relatively new to Ham Radio. My daughter works with a guy who is a ham and he said I might like this hobby in my retirement. She bought me the Technician Study Manual and I soon discovered that I wanted to earn my General, also.

    I bought the General Study Manual, and studied both. I took both tests the same day through a local Ham club and passed both exams. I am in the process of building my first base station and have found your videos a great resource.

    Thanks for your great web site and videos.




  9. Greg Houser says:

    This is an idiot simple idea and is amazingly handy (especially for the EMCOMM guys; you don’t always have time to get a log book in an emergency). I am not an amateur operator (yet; studying now), but I’ve used this technique for forensic purposes for years.

    Just make the template, save it in an image format, and you can make a matching stamp.

    I’ve done several similar stamps, and the place I’ve had the best luck with is The one caveat is that you need to have a good inkpad with you at all times (and make sure to keep it and the spare ink sealed up nice and tight otherwise it could be a real mess, or worse… dry out).

  10. Dave says:

    Brian, try a local stationery store, or even Office Depot or Staples. Often they can make custom rubber stamps. I’ve had mine for probably 25 years—had it made to order. Good luck!

  11. Brian Wingate says:


    I really enjoy your YouTube channels and find them very informative. I was wondering if you had a source for reproducing your log book stamp? I’d love to have one myself.

  12. Dave says:

    Yes, I use both eQSL and LOTW.

  13. jim mack KG5LTL says:

    What a great idea! Thanks.

  14. Jackie duda says:

    Dave, i love this simple but flexible idea.
    Jackie kc1cwz

  15. John Stout says:

    Good info Dave, thanks.
    Have you ever used one on the new electronic methods?
    John N5JHF

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